We are seeking a dedicated and organized Office Assistant to join our painting company's team. The ideal candidate will play a crucial role in ensuring the smooth operation of our business by managing schedules, handling client information, organizing paint and colour details, maintaining office cleanliness, and ensuring overall office organization.
If you have a keen eye for detail, excellent organizational skills, and a passion for providing exceptional customer service, we invite you to apply.
Responsibilities:
1. Scheduling and Calendar Management:
- Coordinate and manage appointments, project timelines, and employee schedules.
- Ensure efficient allocation of resources and timely project execution.
- Communicate with clients and team members to confirm appointments and updates.
2. Client Information Handling:
- Assist in maintaining accurate client records, including contact details, project specifications, and preferences.
- Manage client inquiries, follow-ups, and updates in a professional and courteous manner.
- Collaborate with the sales team to ensure seamless communication regarding project requirements.
3. Color and Paint Information Organization:
- Collect and organize colour and paint preferences from clients.
- Maintain a comprehensive database of paint codes, colour swatches, and other relevant information.
- Support the project team by providing accurate colour and paint details for each project.
4. Office Organization and Cleanliness:
- Regularly clean and maintain the front office area to create a welcoming and professional atmosphere.
- Organize office supplies, documents, and materials to ensure easy access and efficient workflow.
- Manage filing systems, both physical and digital, to facilitate quick retrieval of information.
5. Administrative Support:
- Assist in preparing and formatting documents, presentations, and reports.
- Handle incoming and outgoing mail, emails, and phone calls in a timely and professional manner.
- Support the office manager and other team members with ad hoc administrative tasks.
Qualifications:
- High school diploma or equivalent; additional relevant education is a plus.
- Proven experience in an administrative or office support role preferred.
- Excellent organizational and time management skills.
- Strong communication skills, both verbal and written.
- Detail-oriented with an ability to maintain accuracy in data entry and record-keeping.
- Customer-focused attitude and exceptional interpersonal skills.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Basic knowledge of paint colours and materials is a bonus.
Benefits:
- Competitive salary based on experience.
- Opportunities for growth and advancement within the company.
- Positive and collaborative work environment.
- Training and development resources to enhance skills.
If you are enthusiastic, detail-oriented, and excited about contributing to a dynamic painting company, we encourage you to submit your application. Please include your resume and a brief cover letter outlining your relevant experience and why you're interested in joining our team.
Job Types: Full-time, Part-time
Part-time hours: 28-40 per week
Salary: $15.50-$18.50 per hour
Benefits:
- Casual dress
- Dental care
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Trenton, ON K8V 4B7: reliably commute or plan to relocate before starting work (required)
Education:
- Secondary School (preferred)
Experience:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)
Work Location: In person
Expected start date: 2023-09-05
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